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Attendance Procedures 2023-2024

CHS Attendance Procedures 2024-2025

Full Day Absence

  1. If you have documentation for the absence (parent note or doctor’s note) send it in with your student to the attendance office within two days of their return.
  2. After 8 total absences, the student will be required to produce a doctor’s note to excuse any subsequent absences.

Student Checkout

  1. There are absolutely no checkouts after 2:00 pm
  2. A parent or guardian must come to the attendance office to check their student out.
  3. Written or email permission for students to check themselves out of school must be received before 7:30 am on the day of checkout. Last minute emails will not be accepted. 
  4. We do not accept phone calls as permission for a student to check themselves out. Students must be aware of their self-checkout permission and come to the office before the start of class to receive a pass to exit class.
  5. All students must check out through the attendance office. Failure to do so could result in a disciplinary consequence.
  6. We will not call into a classroom to excuse a student unless there is a parent or guardian in the office. Genuine emergencies will need approval from a CHS administrator.
  7. A new permission note must be given for each day that a student is checking out.

Illness During the School Day

If a student becomes too ill to stay at school, it is required that the parent or the parent's designee come to the Attendance Office to sign out the student. For their safety, students too ill to stay at school cannot leave school based on a phone call, email, fax, or note. No exceptions.

Late Arrival – students arriving after 7:30

Students who enter the building after 7:30 must check in through the Attendance Office.

College Visits

  1. 9th-12th grade students are allowed 3 college visits per year. The college visits will be counted as field trips with proper documentation turned in to the Attendance Office. 
  2. At least 2 days before the scheduled visit, students must print and complete the College Visit form below with the signature of their counselor, one parent, the attendance office, and each of their teachers.
  3. Upon returning, you must submit a letter from an official of the college you visited with your name on it along with the form you had signed before the visit to the Attendance Office. Failure to return both of these items will result in an unexcused absence.

Make up work

In the event of an excused absence, students are expected to make up missed work within a reasonable amount of time as determined by the school policy, with a minimum of one day allowed per day absent.  

In the event of an unexcused absence, students may make up missed work for a maximum of 75% credit. Work must be completed within a reasonable amount of time, with a minimum of one day allowed for each day absent.  

Final Exams

Any student may be exempt from a course’s final exam if: 

  1. The student has a ninety percent (90%) or higher final average.
  2. The student has no more than 3 excused absences in a full-credit course or no more than 2 excused absences in a half-credit course. Three (3) unexcused tardies to the course equal one excused absence.

Any unexcused absence disqualifies the student from exemption. Religious holidays and excused postsecondary travel days will not count against the exemption status of the student. 

Exemptions only apply to teacher-made final exams.  

Per Collierville Schools policy, final exams count for 15% of a student’s final course average. When a student is exempt from the final exam, the final average will be the average of the two (2) term grades for full-credit courses or one (1) term grade for half-credit courses. 

2023-2024 TN Truancy Law

Tier 1 – Once a student accumulates 5 Unexcused Absences 

  1. Letter – Notification of Truancy mailed
  2. Attendance Conference – Includes completion of an Attendance Contract – Which contains Expectation, Penalties – (school based), Length of Contract, Follow-up date, Signed by Parent, Student, and Administrator. (The administrator will have the discretion to make absences excused if the parents are able to provide satisfactory evidence.)

Tier 2 – 8 Unexcused Absences 

  1. (Referral form sent to SS) Letter from Student Services
  2. Attendance Assessment by School – Complete student assessment form (by teacher or counselor), may also include phone conference with teacher.

Tier 3 – 12 Unexcused Absences 

  1. Complete second referral form and send to Student Services (Must have evidence of Tier 1 and Tier 2)
  2. Student Services Truancy Conference with Parent
  3. Referral to Juvenile Court